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Grootbos Private Nature Reserve (South Africa) offers the perfect venue for conferencing

( We specialize in conference groups from 10-60 delegates and are not open to non-resident guests. The tranquil environment away from the hectic city lends itself to a creative and productive getaway. The 1700-hectare reserve is situated on the hills overlooking Walker Bay with breathtaking views of the Atlantic Ocean and the distant Cape of Good Hope.

Delegates are provided with luxury accommodation. All rooms have twin beds, duvets, cotton linen and the sounds of nature rejuvenate the body and soul for the day that lies ahead. With a staff compliment of 110, Grootbos is a flexible and private venue with a standard of service that will exceed your expectations. All meals are prepared by our Master chefs and served in our magnificent restaurant that overlooks Walker Bay. With dinner we offer only the best of Cape wines in a social atmosphere, while our comprehensive bar and lounge provide for a congenial environment to relax and socialise after a day of conferencing.

The Lodge houses the restaurant, bar, lounge and conference room.
We are able to offer the exclusive use of Grootbos lodge for the duration of a conference. This allows us to develop a flexible itinerary and opens all facilities exclusively to the group. These include the swimming pool, bar, library, information and conference centre and all the reserve’s facilities.

Grootbos creative conferencing & events:
state-of-the-art space for creativity

Grootbos Creative Conferencing & Events Centre offers the sophisticated corporate customer an experience out of the ordinary: State-of-the-art conferencing facilities, embedded in a natural setting that will have delegates unwinding the minute their feet touch Grootbos ground.

Grootbos offers modern conference facilities that can accommodate up to 60 people featuring one large conference room. The seating arrangement in the main conference room can be sub-divided into up to 3 smaller rooms: A u-shaped seating arrangement to seat 36 delegates, cinema-style 60 delegates and boardroom-style 26 delegates. There are breakaway rooms available during the period of the conference. These rooms have plenty of wall space and are very close to the main conference facility and the lodge.

All facilities are fully equipped with modern audio-visual and media requirements such as video conferencing, VOIP phones, wireless internet access, data projectors, DVD players, video and television equipment, flip charts and large white screens. Additional services such as fax, photocopying and a postal service are available with the special Grootbos Secretarial Service set out to offer a flexible service that will have you astonished.

One of the outstanding value propositions of the new Grootbos Creative Conferencing and Events Centre is that it is available for the exclusive use of the Grootbos Luxury Lodges for the duration of a conference. This allows Grootbos and the corporate client to develop a flexible itinerary with all facilities being exclusively used by the group, no matter if for strategic sessions, creative break-away or inspirational team buildings when leaving one’s comfort zone is part of the motivational experience. After a hard day of conferencing one can easily melt into the serene settings of the Nature Reserve, taking in the peace and serenity of the pool surroundings, languishing in the bar for sun-downers, indulging your literary senses in the spacious library, enjoying the breathtaking views of Walker Bay and the surrounding Klein River Mountains or taking a stroll to one of the 21 luxury suites where the delegate ends the day in one of the elegantly furnished suites.

Morning and afternoon tea and coffee are served with an abundance of biscuits and freshly baked cake on the outside terrace. Lunch gourmet buffets are prepared on demand and with a variety of individual choices. An own bistro is integral part of the facility and caters for any additional mid workshop craving.

Our guiding team of eight professional guides will provide an exciting programme of activities for the delegates. All of our standard guided activities are available. These include horse riding, fynbos and forest walks on the reserve, coastal cliff and beach tours. We have also devised special programmes including visits to Klipgat cave, barge trips on the Stanford River, boat trips to Dyer Island to view the Seals and Penguins, boat-based whale watching (June - November) or boat trips to view the great white sharks.

Special team-building activities can be arranged to suit the needs of your company and the goals of your conference. These include tailor made strategic treasure hunts, orienteering exercises and beach olympics. These activities are based on the reserve, the beach and in the surrounding area.

Themed evenings such as drumming, live music, motivational speakers, year end functions and parties are arranged to make the stay at Grootbos a success for every company’s requirements.

There are 23 en-suite luxury suites, however due to our unique accommodation we can accommodate 35 singles and 46 sharing in beds. Each suite has a separate bedroom, lounge, airy bathroom and a large wooden deck. The suites are equipped with a minibar, tea and coffee making facility, fresh fruit basket and fireplace. The extra-length beds with down duvets, heated blankets and cotton linen provide comfort for all. The bathrooms have either a bath/shower or a double shower, double basins and heated towel rails. The views from all cottages stretch over rolling fynbos hills, milkwood forests and Walker Bay.

Our breakfasts consist of a full continental buffet and an English breakfast menu. This includes freshly baked croissants and rolls, home made jams, cheese platters and a selection of quality cold meats.

Morning and afternoon tea and coffee will be served with biscuits and freshly baked cake on the outside terrace. During the conference we will supply soft drinks, sparkling and still mineral water, biscuits, quality sweets and peppermints.

Lunch buffets include pastas with a variation of delicious sauces e.g. fresh mushroom and bacon, smoked salmon or seafoods and fresh salads, bread and deserts.

Dinner can be anything from a meat / fish braai to a 7 course gourmet wine evening. We cater for all requirements to suit the delegate’s needs and wishes.

After conferencing the delegates can participate in a drive down to the coast for pre-dinner drinks in the Klipgat Cave. This is one of South Africa’s most impressive coastal archeological sites. Snacks and drinks will await the delegates in the cave with views over Walker Bay.

Another popular activity is a drive to Kleinbaai harbour from where we leave by boat for Dyer Island. This is a marine adventure not to be missed! A twenty-minute boat ride will take us to Dyer Island, home to between 40 000 and 60 000 Cape Fur Seals, a breeding colony of the rare African Penguin and thousands of sea birds. Our experienced local skipper will guide his boat into the channel between the two islands enabling us to experience the seals from close range in their natural habitat. The island channel is also home to the Great White Sharks. The highest safety precautions are adhered to in order to ensure that this is a completely safe experience.

We can also take conference delegates on a barge cruise down the Stanford River on the African Queen. On board the double-decker barge delegates can soak up some sun as we wind our way down the tranquil river. The river is home to a high diversity of birds and, as always, our expert guides will be there to share their knowledge. Pre-dinner drinks and snacks will be served during the cruise and opportunities exist to swim in the sparkling river water. Towels will be available on the barge.

Our team building exercises are tailored to each company's specific requirements. An example is a team orienteering event incorporating horse riding, biking, compass reading, shooting, resource management and a tight time schedule. Our team building events have received rave reviews.

Our Conference Package includes the following:
Accommodation in luxury suites
Flipcharts and markers
Pens and notepads
Whiteboard and markers
Wireless Data projector
Network connectivity
Slide projector and screen
Overhead projector
72 cm TV and VCR
Telephone and wall sockets for laptops in conference room
Video Conferencing
Voice over IP telephone system
Quality sweets, dried fruit, nuts and fresh fruit
Exquisite fynbos flower bouquets for each delegate to take home on departure
Teambuilding and activities as described above
All meals, morning and afternoon teas, coffees, biscuits, cakes etc

The price does not include:
All drinks
Telephone and fax
Evening entertainment and boat-based activitities

Contact Michael or Tertius Lutzeyer
Tel: 028-3848000

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